Privacy Policy

Last updated: 16 September 2026

Identity and Role of the Data Controller

brieflyko acts as the data controller for the personal data processed through this website. We are responsible for determining the purposes and means of processing your personal data in accordance with UK GDPR and the Data Protection Act 2018. Our registered office is at National Film and Television School, Beaconsfield Studios, Station Road, Beaconsfield, Buckinghamshire, HP9 1LG and you can contact us using [email protected] or 01494 671234.

Scope of This Notice

This privacy notice applies to all visitors and users of the website who interact with our professional resources on studio production topics. It covers data collected when you browse pages, submit forms via our Contacts page, or otherwise engage with our commercial services focused on studio equipment setup, camera operation, lighting, sound, and live production workflows. It does not apply to third-party sites linked from our content.

Categories of Personal Data and Sources

We collect personal data directly from you through contact forms and indirectly through automated means such as server logs. Categories include identity details like name and email address, contact information, technical data such as IP address and browser type, usage data including pages visited and time spent on studio-related content, and any additional information you voluntarily provide when requesting resources on motion production topics. We do not obtain data from external public sources or third-party brokers.

Purposes of Processing and Legal Bases

We process your data for several distinct purposes. To respond to enquiries submitted via the contact form we rely on legitimate interests in providing customer support. To deliver our professional resources on studio production we process data under contract necessity when you access paid or registered content. For analytics and improving site functionality related to camera operation and lighting workflows we use legitimate interests after balancing your rights. Marketing communications, if opted into, are based on consent. Compliance with legal obligations such as tax records uses the legal obligation basis. Each purpose is assessed separately to ensure the processing remains fair and transparent.

Requirement to Provide Data and Consequences

Providing certain personal data is necessary to use the contact form or access specific resources. If you do not supply required information such as an email address for replies we may be unable to respond to your query or grant access to workflow materials. Optional fields can be left blank without affecting core site functionality, though this may limit personalised assistance with live show production topics.

Cookies and Similar Technologies

We use cookies and similar tracking technologies to enhance your experience on pages covering dynamic camera operation and sound waves. Details of the specific cookies employed, their purposes, and your choices for managing them are set out in our separate Cookie Policy, which is accessible from the site-wide cookie banner. You can adjust preferences at any time through browser settings or the banner controls.

Processors, Recipients and Disclosures

We share personal data with trusted service providers acting as processors, including hosting providers, email delivery services, and analytics platforms that help maintain our commercial site on studio equipment. These processors are contractually bound to process data only on our instructions and to implement appropriate safeguards. We may also disclose data to law enforcement or regulatory bodies where required by law or to protect our legal rights in relation to content on television news workflows.

International Transfers

Some of our processors may be located outside the United Kingdom. Where personal data is transferred internationally we ensure appropriate safeguards are in place, such as standard contractual clauses approved for UK transfers or adequacy decisions where applicable, to maintain the same level of protection as under UK GDPR.

Retention Periods

We retain personal data only for as long as necessary for the purposes described. Enquiry data from the contact form is kept for up to two years after the last interaction to handle follow-up queries on production resources. Usage logs are retained for twelve months for security and analytics. Marketing consent records are kept until you withdraw consent or for a maximum of three years. Data required for legal or accounting purposes is retained in line with statutory periods, typically six years.

Security and Data Minimisation

We apply technical and organisational measures including encryption in transit, access controls, and regular security reviews to protect your data. We collect only the minimum information required for each purpose and do not retain data longer than needed. While we strive to maintain robust protections, no system can guarantee absolute security against all threats.

Your Data Subject Rights

Under UK GDPR you have the right to access your personal data, request rectification or erasure, restrict or object to processing, and request data portability where applicable. To exercise these rights please contact us at [email protected] or 01494 671234 with sufficient details to identify your request. We will respond within one month, or longer where the request is complex.

Withdrawing Consent and Objecting to Marketing

Where processing relies on consent you may withdraw it at any time by contacting us or using unsubscribe links in communications. You also have the right to object to processing for direct marketing or profiling purposes at any time; we will cease such processing upon receipt of your objection.

Right to Complain

If you are dissatisfied with how we handle your personal data you have the right to lodge a complaint with the Information Commissioner’s Office, the UK supervisory authority, via their website or by post to their offices. We encourage you to contact us first at [email protected] so we can address your concerns directly.

Children and Age Restrictions

Our website and resources on studio production are intended for a professional adult audience. We do not knowingly collect personal data from individuals under the age of 18. If we become aware that data from a child has been collected we will delete it promptly.

Automated Decision-Making and Profiling

We do not engage in automated decision-making or profiling that produces legal or similarly significant effects. Any analytics used for site improvement are aggregate and do not result in decisions affecting individuals.

Changes to This Policy

We may update this privacy policy to reflect changes in law or our practices. The current version will always be available on this page with the last-updated date clearly stated. Continued use of the site after changes constitutes acceptance of the revised policy.